Practical guide

How to draft a disciplinary charge letter with AI

2 min read · Updated April 2026 · Editorial oversight: Avv. Federico Papa

The disciplinary charge letter (Art. 7, Law 300/1970) initiates the disciplinary procedure: it must be timely, specific, and immutable. A formal defect invalidates the sanction, including dismissal.

In brief

The disciplinary charge letter under Art. 7 of Law 300/1970 initiates the disciplinary procedure and must be timely, specific, and immutable. AI-assisted drafting must avoid formal defects that invalidate the sanction or dismissal. It is necessary to specify conduct, dates, and locations, referencing the applicable CCNL and the posted disciplinary code. The employer must grant at least 5 days for the employee to submit explanations before imposing sanctions. Delivery of the letter requires a verifiable method proving receipt to protect the right of defence.

The steps

  1. 1.

    Act promptly

    Issue the charge as soon as investigations are completed: delay infringes the employee's right of defence and renders the sanction unlawful according to settled case law.

  2. 2.

    Describe the conduct specifically

    Specify conduct, dates, locations, and circumstances so the employee can present a precise defence; a generic charge is null and void, and the alleged facts cannot subsequently be modified (principle of immutability).

  3. 3.

    Reference the collective agreement and disciplinary code

    Link the conduct to the provisions of the applicable collective agreement (CCNL) and the company disciplinary code duly posted pursuant to Art. 7, para. 1, Law 300/1970, verifying the proportionality of the contemplated sanction.

  4. 4.

    Observe defence deadlines

    Grant at least 5 days for the employee to submit written explanations and refrain from imposing sanctions prior to expiry; deliver the letter via a verifiable method proving receipt.

Legal basis: art. 7 l. 300/1970art. 2106 c.c.CCNL applicabile

Related checklist: what to check before issuing a disciplinary notice involving AI

What edit.legal automates

  • —Drafts the charge letter with the specificity required by the Supreme Court, providing cited and verified case law references
  • —Cross-checks the conduct against the applicable collective agreement (CCNL) and the principle of proportionality
  • —Monitors procedural deadlines (charge letter, employee defence, sanction) to prevent forfeiture and procedural defects

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This guide is for informational purposes only and does not constitute legal advice for your specific case.